Executive Administrative Assistant
Keystone Pacific Property Mgmt Keystone Pacific Property Mgmt Lake Elsinore, CA Lake Elsinore, CA Full-time Full-time Up to $22 an hour Up to $22 an hour 12 days ago 12 days ago 12 days ago Keystone Pacific Property Management, LLC currently is in search of an Executive Administrative Assistant for our beautiful property in Lake Elsinore.
Since 1982, we have led the way in providing superior customer care for our clients in planned-unit developments, condos, mixed-use, commercial, new project developments, large scale onsite communities and master-planned community associations.
This position will offer the right candidate a wide variety of duties, while gaining experience in the HOA industry.
Summary:
The primary responsibility of the Executive Administrative Assistant is to assist the General Manager in the overall management of the on-site office within the scope of the management contract and as directed by the Board of Directors.
The position directly reports to the General Manager of the Association (GM).
Benefits of Joining Keystone:
Keystone's goal is to improve people's lives beyond expectations.
We set ourselves a part by providing a great level of service to our team members and clientele base.
We invite you to view our LinkedIn, Instagram, and Twitter pages to get an inside look on what Keystone is all about! Check out our social media through our website on www.
kppm.
com.
Click on Careers and stay connected! What we Offer:
Competitive pay Work/Life Balance Opportunities for career growth Training and mentorship from successful leaders in the HOA industry Mileage and cell phone reimbursement provided Excellent Medical, Dental, Vision and Life insurance Flexible Spending Account Basic Life/AD&D insurance Short Term Disability Plan 401K Retirement plan with company match Wellness PTO Paid Time Off Birthday Time Off Paid Holidays:
President's Day, Good Friday, Memorial Day, Independence Day, Labor Day, Thanksgiving and the day after, Christmas Eve, Christmas Day, New Year's Eve, and New Year's Day.
Work Hours:
Tuesday-Friday:
8:
30 AM - 5:
30 PM with an hr.
lunch Saturdays:
8:
30 AM - 5:
00 PM with a lunch Board meeting days:
9:
00 AM - 6:
00 PM with an hr.
lunch Essential Job Duties and
Responsibilities:
Assist the GM in preparing schedules and establishing priorities for routine and special work projects.
Assist the GM as a liaison between the Board of Directors and residents in the execution of established policies and conveyance of resident grievances.
Responsible for assisting Sr.
executive assistant to oversee CC&R violations including monthly property inspections and reports to the GM and Board of Directors, applicable communication notices and upkeep in homeowner database.
Responsible for overseeing Architectural application receipt, preparation of materials, presentation, and follow up communication to homeowners.
Facilitating meetings for bi-monthly Architectural Committee meetings, in the absence of a coworker.
Serve as the secondary contact for all violation and architectural related inquiries.
Assist in responding to routine customer service requests and provide courteous customer service to all residents by attending promptly.
Provide general administrative support to the on-site office staff.
Be proficient in the software systems used to process violations, architectural applications, and work orders.
On-site training.
Regular community website review and updates as needed to ensure accuracy and relevancy.
Assist with the pre and post preparation and conduct of Association meetings.
Attend meetings if needed.
Assist with vendor communication as needed.
Assist with occasional projects as needed - including research, information, and reporting.
Be cross trained in the Front desk position, to cover in the absence of co-worker.
Any additional job duties as required by the GM.
Practice and adhere to Keystone's Core Values, Mission and Vision.
Qualification Requirements:
Must have a valid CA Driver's License.
Must have reliable transportation and the ability to commute within the community.
Ability to work under tight deadlines and busy atmosphere with a high level of accuracy.
Maintain reliable transportation.
Demonstrate strong problem-solving abilities.
Must be proficient with computer programs, including Word, Outlook, Excel, Adobe and able to learn other computer programs.
Ability to perform all essential duties and responsibilities listed above with minimal supervision, handling assignments with the highest level of discretion, judgment and independence.
Strong professional business presence.
Must work effectively with colleagues and clients.
Excellent interpersonal skills.
Excellent verbal and written communication Education and/or
Experience:
3-5 years of HOA experience working in an administrative role.
High School Diploma required, some College course work recommended and beneficial.
Work Environment:
The work environment and physical demands described here are representative of those that must be met by a team member to successfully perform the essential functions of the job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Exhibit professionalism, professional attire, and demeanor at all times.
Ability to drive around the community.
Ability to sit, stand, and operate business equipment.
Typical office environment with low level noise exposure.
Reasonable accommodation will be provided for qualified individuals with disabilities and disabled veterans in job application procedures.
If you have any difficulty using our online system, send an email to hr@keystonepacific.
com for assistance.
Please include a description of your requested accommodation, your name, and contact information.
Note:
This email address is not for general employment inquiries.
Keystone will not respond to inquiries that are not related to accessibility of the on-line application system by individuals with disabilities.
Keystone Pacific Property Management, LLC is an equal opportunity employer.
All applicants will be subject to a Background Check.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
Since 1982, we have led the way in providing superior customer care for our clients in planned-unit developments, condos, mixed-use, commercial, new project developments, large scale onsite communities and master-planned community associations.
This position will offer the right candidate a wide variety of duties, while gaining experience in the HOA industry.
Summary:
The primary responsibility of the Executive Administrative Assistant is to assist the General Manager in the overall management of the on-site office within the scope of the management contract and as directed by the Board of Directors.
The position directly reports to the General Manager of the Association (GM).
Benefits of Joining Keystone:
Keystone's goal is to improve people's lives beyond expectations.
We set ourselves a part by providing a great level of service to our team members and clientele base.
We invite you to view our LinkedIn, Instagram, and Twitter pages to get an inside look on what Keystone is all about! Check out our social media through our website on www.
kppm.
com.
Click on Careers and stay connected! What we Offer:
Competitive pay Work/Life Balance Opportunities for career growth Training and mentorship from successful leaders in the HOA industry Mileage and cell phone reimbursement provided Excellent Medical, Dental, Vision and Life insurance Flexible Spending Account Basic Life/AD&D insurance Short Term Disability Plan 401K Retirement plan with company match Wellness PTO Paid Time Off Birthday Time Off Paid Holidays:
President's Day, Good Friday, Memorial Day, Independence Day, Labor Day, Thanksgiving and the day after, Christmas Eve, Christmas Day, New Year's Eve, and New Year's Day.
Work Hours:
Tuesday-Friday:
8:
30 AM - 5:
30 PM with an hr.
lunch Saturdays:
8:
30 AM - 5:
00 PM with a lunch Board meeting days:
9:
00 AM - 6:
00 PM with an hr.
lunch Essential Job Duties and
Responsibilities:
Assist the GM in preparing schedules and establishing priorities for routine and special work projects.
Assist the GM as a liaison between the Board of Directors and residents in the execution of established policies and conveyance of resident grievances.
Responsible for assisting Sr.
executive assistant to oversee CC&R violations including monthly property inspections and reports to the GM and Board of Directors, applicable communication notices and upkeep in homeowner database.
Responsible for overseeing Architectural application receipt, preparation of materials, presentation, and follow up communication to homeowners.
Facilitating meetings for bi-monthly Architectural Committee meetings, in the absence of a coworker.
Serve as the secondary contact for all violation and architectural related inquiries.
Assist in responding to routine customer service requests and provide courteous customer service to all residents by attending promptly.
Provide general administrative support to the on-site office staff.
Be proficient in the software systems used to process violations, architectural applications, and work orders.
On-site training.
Regular community website review and updates as needed to ensure accuracy and relevancy.
Assist with the pre and post preparation and conduct of Association meetings.
Attend meetings if needed.
Assist with vendor communication as needed.
Assist with occasional projects as needed - including research, information, and reporting.
Be cross trained in the Front desk position, to cover in the absence of co-worker.
Any additional job duties as required by the GM.
Practice and adhere to Keystone's Core Values, Mission and Vision.
Qualification Requirements:
Must have a valid CA Driver's License.
Must have reliable transportation and the ability to commute within the community.
Ability to work under tight deadlines and busy atmosphere with a high level of accuracy.
Maintain reliable transportation.
Demonstrate strong problem-solving abilities.
Must be proficient with computer programs, including Word, Outlook, Excel, Adobe and able to learn other computer programs.
Ability to perform all essential duties and responsibilities listed above with minimal supervision, handling assignments with the highest level of discretion, judgment and independence.
Strong professional business presence.
Must work effectively with colleagues and clients.
Excellent interpersonal skills.
Excellent verbal and written communication Education and/or
Experience:
3-5 years of HOA experience working in an administrative role.
High School Diploma required, some College course work recommended and beneficial.
Work Environment:
The work environment and physical demands described here are representative of those that must be met by a team member to successfully perform the essential functions of the job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Exhibit professionalism, professional attire, and demeanor at all times.
Ability to drive around the community.
Ability to sit, stand, and operate business equipment.
Typical office environment with low level noise exposure.
Reasonable accommodation will be provided for qualified individuals with disabilities and disabled veterans in job application procedures.
If you have any difficulty using our online system, send an email to hr@keystonepacific.
com for assistance.
Please include a description of your requested accommodation, your name, and contact information.
Note:
This email address is not for general employment inquiries.
Keystone will not respond to inquiries that are not related to accessibility of the on-line application system by individuals with disabilities.
Keystone Pacific Property Management, LLC is an equal opportunity employer.
All applicants will be subject to a Background Check.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
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