Front Office Coordinator
Tovey/Shultz Construction, Inc.
Tovey/Shultz Construction, Inc.
Lake Elsinore, CA Lake Elsinore, CA Full-time Full-time $18 - $20 an hour $18 - $20 an hour 2 days ago 2 days ago 2 days ago We are a Commercial General Contractor seeking a highly organized and detail-oriented Front Office Coordinator to join our team.
This position will be responsible for overseeing the daily operations of the front desk, ensuring excellent customer service, and managing administrative tasks.
The ideal candidate will have strong communication skills, exceptional organizational abilities, and a positive attitude.
Duties:
Coordinate office activities and operations to secure efficiency and compliance to company policies Data entry for contract compliance Manage phone calls and correspondence (e-mail, letters, packages etc.
) Track office supplies and place orders when necessary Greet/assist visitors, clients, vendors and colleagues whenever necessary IT support (phones, laptops, workspace coordinating) Receipt imaging/matching to jobsite purchases Support jobsite mobilization/demobilization Track W9's and subcontractor owner contacts for office manager to write subcontract agreements.
Coordinate donations and charitable events and donation tracking Manage weekly subcontractor authorization by reviewing and tracking documents (signed subcontracts/insurance/licenses/etc) for weekly project reporting.
Review subcontractor's insurance certificates to ensure it meets requirements.
May offer support with Certified Payroll, familiarity is a plus Other administrative office support as needed.
Scanning invoices/data entry.
Coordinate meetings and events, including making arrangements for catering and audiovisual equipment Support office manager and provide administrative support to various departments as needed
Qualifications:
Previous experience in a front office or administrative role (in a Construction or Trade environment preferred) Proficient in using MS Office (Outlook, Word, Excel, etc) Strong proofreading skills with attention to detail Familiarity with computerized phone systems Excellent data entry skills Ability to manage multiple tasks and prioritize effectively Strong organizational skills with the ability to maintain accurate records Exceptional phone etiquette and customer service skills At Tovey/Shultz Construction, Inc.
, our end goal is to ensure total satisfaction by building higher expectations in every aspect of the business.
This person will be an integral part of our admin team and an important piece to our collective efforts in achieving our goals.
Job Type:
Full-time Pay:
$18.
00 - $20.
00 per hour Expected hours:
40 per week
Benefits:
401(k) 401(k) matching Dental insurance Health insurance Paid time off Vision insurance Schedule:
8 hour shift Monday to Friday Ability to Relocate:
Lake Elsinore, CA 92530:
Relocate before starting work (Required) Work Location:
In person.
Estimated Salary: $20 to $28 per hour based on qualifications.
Tovey/Shultz Construction, Inc.
Lake Elsinore, CA Lake Elsinore, CA Full-time Full-time $18 - $20 an hour $18 - $20 an hour 2 days ago 2 days ago 2 days ago We are a Commercial General Contractor seeking a highly organized and detail-oriented Front Office Coordinator to join our team.
This position will be responsible for overseeing the daily operations of the front desk, ensuring excellent customer service, and managing administrative tasks.
The ideal candidate will have strong communication skills, exceptional organizational abilities, and a positive attitude.
Duties:
Coordinate office activities and operations to secure efficiency and compliance to company policies Data entry for contract compliance Manage phone calls and correspondence (e-mail, letters, packages etc.
) Track office supplies and place orders when necessary Greet/assist visitors, clients, vendors and colleagues whenever necessary IT support (phones, laptops, workspace coordinating) Receipt imaging/matching to jobsite purchases Support jobsite mobilization/demobilization Track W9's and subcontractor owner contacts for office manager to write subcontract agreements.
Coordinate donations and charitable events and donation tracking Manage weekly subcontractor authorization by reviewing and tracking documents (signed subcontracts/insurance/licenses/etc) for weekly project reporting.
Review subcontractor's insurance certificates to ensure it meets requirements.
May offer support with Certified Payroll, familiarity is a plus Other administrative office support as needed.
Scanning invoices/data entry.
Coordinate meetings and events, including making arrangements for catering and audiovisual equipment Support office manager and provide administrative support to various departments as needed
Qualifications:
Previous experience in a front office or administrative role (in a Construction or Trade environment preferred) Proficient in using MS Office (Outlook, Word, Excel, etc) Strong proofreading skills with attention to detail Familiarity with computerized phone systems Excellent data entry skills Ability to manage multiple tasks and prioritize effectively Strong organizational skills with the ability to maintain accurate records Exceptional phone etiquette and customer service skills At Tovey/Shultz Construction, Inc.
, our end goal is to ensure total satisfaction by building higher expectations in every aspect of the business.
This person will be an integral part of our admin team and an important piece to our collective efforts in achieving our goals.
Job Type:
Full-time Pay:
$18.
00 - $20.
00 per hour Expected hours:
40 per week
Benefits:
401(k) 401(k) matching Dental insurance Health insurance Paid time off Vision insurance Schedule:
8 hour shift Monday to Friday Ability to Relocate:
Lake Elsinore, CA 92530:
Relocate before starting work (Required) Work Location:
In person.
Estimated Salary: $20 to $28 per hour based on qualifications.
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